A virtual office is a virtual workplace created with the help of computers and other digital devices; H. without using physical premises. The functionality of a virtual office can range from simple call routing to a full virtual workspace for many employees that is equivalent to a real physical office.
Virtual offices enable companies to save on renting and maintaining physical offices, which is particularly relevant for companies with many employees. In addition, companies use virtual offices to mark their presence in representative areas without actually buying or renting premises there. Usually such representative areas are also more expensive. A virtual office can also act as a contact point for local customers and partners in a foreign market, e.g. ensuring that calls are forwarded from telephone numbers in this region to the domestic numbers of a company.
Benefits of a virtual office A virtual office has a number of advantages and advantages over a traditional, physical office. These are as follows:
Lower costs Local presence Prestigious Employee convenience Better information management In general, the advantages of a virtual office are mostly the same as with other workspace and representation forms, but they are significantly cheaper due to the digital basis of a virtual office. In other words, a virtual office offers the same benefits as a normal office, but at a significantly lower investment, especially over the long term and for large companies.
Lower costs The lower cost of a virtual office is one of the main advantages of this type of work space. A virtual office relies on computers and other digital devices, eliminating the need to rent or buy physical space. Equipment still needs to be bought, serviced, and placed somewhere, but its cost is significantly lower. With this in mind, setting up a virtual office is a one-time investment while maintaining an office requires ongoing expenses. When determining the location of the devices, Confidus Solutions takes care of these and all other questions, so that one investment is sufficient to set up a virtual office for your company. Such a simple registration process for the virtual office makes it a viable option for both experienced and new businesses.
Local presence While not only virtual offices provide local presence on a foreign market, they are especially beneficial to businesses that are aimed to providing contacts for local clients and partners. Phone call, mail and document forwarding are the main services that allow business to stay in contact with foreign customers and partners. By having a local e-mail and phone number, business enables customers of a foreign market to contact the company in a familiar manner ensured by local providers, while not maintaining a local office. This allows having a tangible presence without additional investments.
Prestige Having an official office registered in a prestigious business area adds to the credibility and image of a company, which is an important factor when trying to impress potential partners. The more prestigious the area is, the more expensive is the property located there. Because of this, many businesses would consider opening an office there. The outcome may result in unjustified investment, if a business will be open for the sake of prestige. A virtual office, on the other hand, allows achieving this effect without additional investments.
Employee convenience Advanced virtual office is a cloud-based working space that allows producing and storing information digitally, minimizing the need for internal paperwork and potentially eliminates it at all. Firstly, this makes the work more convenient for the employees, and allows attracting non-local workers that would not be able to work productively otherwise. Secondly, the advantage becomes even more important for companies with a large number of employees, which would otherwise need a large office or a number of them, requiring additional investments.
Better information management As virtual offices rely on digital devices, they provide better information management possibilities than a traditional office. A virtual office removes or minimizes the need for internal paperwork, and makes information management faster, as all the documents are created and stored electronically. Therefore, they can be accessed from any place at any time. Of course, digital information management is now used by many companies, but in combinations with other features of a virtual office set-up, it becomes the main form of the working process.